20+ Whiteboards Made for Teams [Including Templates] (2024)

Whether your team is fully remote, hybrid or on-site, seamless collaboration and communication helps everyone do their best work.

It turns out that 86% of business leaders blame poor collaboration as the top reason for workplace failures. Companies that get it right see a 27% increase in sales and a 41% improved customer ratings.

The stats we’ve shared show why teams of all sizes should have online whiteboard tools and templates on their tech stack.

Whiteboards have a variety of features that empower users to sketch, design, communicate, save and share ideas on a customizable canvas. They help streamline ideation, brainstorming, project management and a host of other business processes.

In this article, we’ve rounded up 20+ whiteboard templates to help your team streamline communication and boost productivity.

Let’s dive right in.

Table of Contents

• 20+ Customizable Whiteboard Templates for Teams
• Flow Whiteboard Templates
• Wireframe Whiteboard Templates
• Brainstorming Whiteboard Templates
• How to Effectively Use Whiteboards as a Team
• How to Create a Whiteboard in Visme

20+ Customizable Whiteboard Templates for Teams

Flow Whiteboard Templates

User Journey Map

Visualize the steps users go through to engage with your product with this intuitive journey map. You can use it as a business intelligence tool to gather valuable insights for product development, sales, marketing and customer success teams. Customize it to align with your unique customer journey and improve their experience across multiple touchpoints.

Payroll Process Flow Whiteboard

Managing payroll processes for large teams tends to be complex and time-consuming. This whiteboard template breaks down the process bit by bit, helping your finance team streamline the payroll process without breaking a sweat. The template features a colorful layout with explanatory text and sleek icons.

With Visme’s infinite whiteboard, there are no space constraints. You can add multiple pages as you dive into other aspects, including bonuses, commissions, overtime and more.

Agile Product Roadmap Whiteboard

Communicate the vision, strategy, direction and what’s coming next for your product using this elegant roadmap template. With this scaled agile framework, product, project and other cross-functional teams can see the big picture.

The template comes with visuals like shapes, sticky notes and icons that catch the eye. You can use the template as it is. Or better still, swap out the color, icons, graphics and other designs to fit your branding.

Tech Job Aid Whiteboard

Provide clear instructions on how to use your product with this whiteboard template.

Share with your users to help increase product adoption and help them maximize the value of their purchase. Also, you can tweak it to serve as training material or a manual that enables employees to get their jobs done faster and better.

In addition to the lines connecting the task, you can add images, icons, illustrations and video clips to further enhance understanding.

Use visuals from Visme’s image library or tap into the power of Visme’s AI Image generator to whip up fantastic images, art, icons and graphics. All it takes is using the right prompts, and boom; your visuals are ready in a few seconds.

Wireframe Whiteboard Templates

Website Wireframe

Before diving into the design stage, a wireframe can help you plan your website's features, layout, navigation and overall user experience.

Keep everyone in sync and bring clarity to your project with this customizable website wireframe template. You don’t even need to be an expert to get the hang of it.

All you need to do is drag and drop the premade wireframe elements like buttons and sliders, cards, devices, icons, media, text and menus. Visme also has a robust library of lines and shapes, 3D graphics, characters, illustrations, gestures and special effects you can use.

Education Courses App Wireframe

With this intuitive wireframe template, you can design a user-friendly blueprint for your next mobile app.

Share this wireframe with stakeholders and encourage them to leave their ideas. Use their ideas to iterate and improve the design before writing your first line of code.

There are different ways your team can communicate and collaborate inside the wireframe whiteboard. Team members can leave feedback using sticky notes, text boxes, drawing annotations or writing comments on different sections of the whiteboard.

Gym Marketing Brochure Wireframe

Websites aren’t the only digital products you can create wireframes for. Get the word out about your business with this eye-catching gym marketing brochure wireframe template.

Notice how the wireframe showcases information including features, testimonials, pricing and contact info. Visme gives you the creative freedom to include additional details like a call to action, product images and much more.

Finance Service Dashboard Wireframe

Easily monitor your financial KPIs in real-time with this wireframe template. This infinite canvas captures four different dashboards to help visualize financial data and gather business intelligence in real-time.

Provide a snapshot of financial performance and help stakeholders understand data using Visme’s data visualization tools, including charts, graphs, maps and widgets, etc.

Ad Analytics Dashboard Wireframe

Need help tracking the performance of your sales, marketing and advertising activities? This user-friendly dashboard template is just what you need. It features data visualizations and sections for capturing data like clicks, demographics, ad sets, campaigns and calendars.

Even if you have your data outside of Visme, you can connect and import your data into your dashboard from third-party tools like Google Sheets, Excel, Google Analytics, etc.

Visme’s users have only great things to say about our tools.

“I was creating these visual dashboards in InDesign, and I can’t even tell you the time that it took. So for me, Visme just saved me so much time and effort, and it actually allowed me to present something more attractive and more user-friendly for the end-user.” - Helene Dunbar and Amanda Aultman, HouseCalls team. Read the full case study.

Brainstorming Whiteboard Templates

Product Launch Retrospective Whiteboard

Projects, sprints and product launches aren't complete without retrospectives. Evaluate what went well, what didn't and what could be improved with this retrospective whiteboard template.

This whiteboard makes your retrospective meeting more engaging andmakes it easier to get feedback from every team member. You can share the whiteboard online using a live link or download in PDF, JPG, PNG and HTML5 format and share it with them offline.

Social Media Planner Whiteboard

Looking for ideas for your brand's social media channels? Or struggling to keep things on track?

This whiteboard makes it super easy for you to brainstorm ideas with your team. You can easily organize and plan out your social media activities across multiple channels, including Facebook, Twitter, Instagram, or any other platform.

By pairing this whiteboard template with Visme's content scheduling tool, you'll be putting your social media management into overdrive.

Customize this template to fit your brand's style effortlessly with our editing tools.

Meeting Notes Whiteboard

Wondering how to organize and record key points, action items, decisions and discussions in a visually clear and concise manner? Look no further than this meeting note whiteboard template.

This template can help your team ensure that essential details are not missed. Furthermore, it keeps everyone on the same page regarding the outcomes and tasks assigned after the meeting.

The template includes sections for agenda items, meeting objectives, attendee names, important takeaways, action items with responsible parties, deadlines and any other relevant information discussed during the meeting.

Fintech Competitive Analysis Whiteboard

As your industry continues to evolve, staying on top of your competitors and business landscape is essential for success.

This competitive analysis whiteboard template gives you a bird's eye view of how your business stacks up against the competition. It highlights your competitors' strengths, weaknesses, market differentiation, marketing, pricing tactics and overall market trends.

Add engaging visuals and customize the headers and colors to match your brand's style guide.

Step Ladder Brainstorming Whiteboard

Unleash your creativity and generate innovative ideas with this brainstorming whiteboard. This cutting-edge template is specially designed to expedite your creative thinking process.

It features stunning visuals, sticky notes and text that capture different marketing strategies. Encourage team members to leave ideas using sticky notes to keep the whiteboard clean and organized.

How to Effectively Use Whiteboards as a Team

Whiteboards are a versatile tool for business and creative teams. But not a lot of people know how much value they can get from using a whiteboard.

Beyond streamlining communication, whiteboards make collaboration seamless—no matter the size of your team. To help you make the most of your whiteboard tool, we'll split this section into two subsections.

First, we'll show you the different ways your team can use whiteboards in your daily business dealings.

Next, we'll show you how to get results fast—whether you're using them for brainstorming ideas, wireframing or strategy sessions.

Different Ways You can use Whiteboard Software as Team

Brainstorming Sessions

Whiteboards are mostly used during brainstorming sessions. In fact, they’ve been in use as far back as 1938, when the marketing genius Alex Osborn hosted group thinking sessions to help his team develop creative ad ideas.

Check out our detailed article on 15 Online Brainstorm Whiteboard Templates to Maximize Your Meetings! You should check it out.

Here’s the beauty of using whiteboards for brainstorming. Participants can easily pen down their ideas, draw diagrams to visualize their thoughts or map out workflow or concepts to help develop new ideas.

Project Planning

A whiteboard can come in handy when planning or visualizing your project.

It enables project teams to easily see the big picture and understand their roles and responsibilities. They can collaborate to draw realistic timelines, set milestones, identify dependencies or bottlenecks and find ways to clear them up.

Keep in mind that it doesn’t replace a project charter or project plan. Rather, it ensures nothing slips through the cracks.

Here’s a project meeting whiteboard you can customize for your use.

Agile Methodologies

Whiteboards are commonplace in agile development methodologies such as Scrum or Kanban.

Notice how the Kanban board above visualizes the project workflow, helping teams stay organized and focused. You can use whiteboards like this to track progress, spot bottlenecks and prioritize tasks.

We’ve also got a Scrum product roadmap whiteboard template for teams.

Collaborative Note-Taking

Another way you can use a whiteboard during weekly meetings is for note-taking. Beyond summarizing key points, action items and decisions, you can draw annotations and reply to comments.

The best part? Everyone has access to the whiteboard, so there’s a shared understanding and the notes can be saved for future reference.

Mind Mapping

Mind maps are a visual thinking tool with applications in product planning, product development and training. You can use it to organize ideas and uncover hidden patterns and relationships.

Visme’s whiteboard comes with features and design elements for creating visually impactful mind maps, workflows and process flows.

In the Visme library, you’re literally spoiled for options. You’ll find templates for creating user journey maps, touchpoint maps, product roadmaps, app development canvas, website flow, negotiation—you name it!

Wireframing

Whiteboards are also perfect for designing wireframes and mock-ups for websites, landing pages, mobile apps and other digital products. Although it’s a low-fidelity mockup, it does a great job of visualizing the structure, flow, functionality and overall layout.

Problem-solving

Starting or scaling your business is contingent on solving a number of problems. Companies can use whiteboards as a problem-solving tool—starting from the board to the team level. The infinite canvas allows you to dissect the issue, identify potential solutions and map out pros and cons.

Goal Setting

With whiteboard templates, setting and tracking team goals is literally a breeze—whether they're short-term or long-term. It provides a framework for filling in your objectives and metrics, monitoring progress and staying motivated to achieve your set targets.

Read this insightful article to learn the art of setting SMART goals.

Retrospectives

After a project or sprint, teams can meet and use a whiteboard to reanalyze and reflect on what went well, what didn't go well and areas for improvement.

Conducting retrospectives can help your team learn from previous experiences and tweak their processes to achieve better results.

Innovation, Ideation and Creative Projects

Whiteboards provide fuel for creative and out-of-the-box thinking. This makes it a staple for creative projects such as product design, UI/UX design, logo design, developing go-to-market, branding and sales strategies and marketing materials.

The canvas offers an infinite space for team members to express their unique ideas and collaborate on visual projects.

These are just a few instances of how your team can use whiteboard software. Ultimately, the versatility of a whiteboard means teams can tailor it to their unique needs and workflows.

Tips for Using Whiteboard Tools as a Team

Now you know the different ways you can use whiteboards in your daily business processes. But that’s just half of it. In this section, we’ll discuss how to use them effectively as a team as well as different scenarios you may encounter in your day-to-day whiteboarding voyage.

Ready to make it count? Let’s go!

Set Clear Goals and Objectives

Before you whip out your whiteboard tool, ask yourself these questions:

• What are you looking to achieve with your whiteboarding sessions?
• Do you want brainstorming to develop new product ideas, solve problems or to map a workflow?
• Are you interested in creating a wireframing for your new software or improving the UI/UX of an existing one?

Using the SMART framework, here’s what a realistic goal would look like:

Made with Visme Infographic Maker

Goal-setting helps you figure out what resources you’ll need, including the participants you’ll invite to the session. It also keeps everyone focused and ensures that the ideas generated align with the project's overall vision.

Invest in Full-featured Whiteboard Tools

There are a sea of whiteboard tools on the web. But if you want to get the most value, we recommend investing in a feature-rich tool with easy-to-use functionalities like Visme. Along with the extensive library of professionally designed templates, you get access to features like:

• Infinite and resizable canvas
• Sticky notes and text boxes
• Design assets like icons, graphics, illustrations and more
• Collaboration features and permission settings (edit, view and comment only)
• Data visualization tools like charts, graphs and maps
• Rich image library and AI image generator
• AI-powered design tool and branding kit
• Multiple sharing and downloading features and many more.

Prepare a Clear Agenda

Want your team to come loaded, prepared and ready to unleash their creative genius? Create a well-structured agenda and share it ahead of time. Your whiteboarding agenda should outline these key elements:

• Introduction and icebreaker
• Topics to be discussed
• Time allocated for each topic
• Brainstorming techniques to be used
• Ground rules
• Voting system
• Actions and next steps

Create an Environment that Fuels Creativity

The thing is, brainstorming is a mental exercise. So you want to create an environment that lets ideas flow. Start with icebreakers to welcome and warm up participants.

Set the tone with a brief introduction that explains what the whiteboarding session is about and the expected outcomes. Then, go ahead and set ground rules that make everyone feel comfortable sharing their ideas. For example, you can let participants know that:

• It’s okay to share wild and crazy ideas
• They can build on others' ideas
• Nobody is allowed to criticize other people’s ideas
• Only constructive feedback and respectful dialogue will be entertained

Another way to make every team member feel involved is by assigning tasks to them or ask open-ended questions to stimulate discussion and idea generation.

Also, collaborative sessions can be mentally exhausting. So schedule regular breaks to allow team members to recharge, process and reflect on the ideas generated.

Make Your Whiteboarding Sessions Visual

This is one of the primary tenets of conducting whiteboard meetings.

You may wonder why it matters. It levels the playing field and ensures no one is the loudest in the room.

With visual aids like diagrams, flowcharts, mind maps, or sketches, everyone's idea is well represented. Color coding, symbols and other elements help to keep the board tidy and organized.

To top it off, visual elements can work wonders for illustrating key concepts, categorizing and prioritizing ideas and identifying patterns.

Document and Save Your Whiteboard for Future Reference

The whiteboard shouldn’t become a piece of garbage after the meeting. Rather, it’s a living document that should be saved for future reference and updated frequently. It can even serve as a launchpad for subsequent meetings.

For instance, team members can easily refer back to previous discussions, action items and decisions made during the meeting. You can also assign tasks and set deadlines for follow-up actions.

One of the upsides of using Visme is that you get access to a robust file management system. You can easily organize your files, assets and projects into labels or folders. Even if you have thousands of files, our smart filter can help you find anything you need in seconds.

Watch this video to see how you can manage projects and organize them into files and folders in Visme.

Review Progress and Evaluate Effectiveness

This is a critical step that’s often overlooked by most teams. But believe it or not, it's a stroke of genius.

Regularly assess your whiteboard sessions to see if they're hitting the mark. One way to make it even better is to get feedback from your awesome teammates!

By doing that, you can keep improving your process and making any necessary changes.

These changes don’t even have to be massive. It could be tweaking simple things like the whiteboard tool, brainstorming techniques, or the voting system.

Implementing these tips will give your next virtual whiteboard meeting an incredible boost. On top of that, you’re sure to boost teamwork, make collaboration super smooth and see productivity levels soar.

How to Create a Whiteboard in Visme

Creating a whiteboard in Visme is a walk in the park. What makes it even better is that there are tons of amazing features available to help make your session impactful.

Here’s how to create your online whiteboard using Visme’s all-in-one design software.

Step 1: Register or Log Into Your Visme Account

Sign up for a new Visme account or log into your account if you’re an existing user. To do this, simply fill in the required details in the form and you’ll be redirected to the Visme dashboard.

Step 2: Pick Your Favorite Template or Start from Scratch

Create your own whiteboard from scratch or browse through Visme’s library of customizable whiteboards for different industries, purposes or use cases. Choose a whiteboard template that matches your unique needs and start a new project.

Simply click New>Create New and then scroll down to pick your favorite template. Next, start adding your content and design elements to the infinite canvas. The beautiful thing is that you can even add as many pages as you want to your whiteboard and export it as a single project.

Step 3: Customize Your Whiteboard

From the left sidebar of the dashboard, you can easily access different options for customizing your whiteboard. You can add sticky notes, emojis, arrows, icons, shapes, charts, tables, images and animation.

There’s also a drawing tool for making sketches, annotations, plus other whiteboard elements. And if you have these assets saved on your computer, Visme lets you upload your own.

Step 4: Use Third-party Integrations

Get more out of your whiteboarding experience with Visme’s third-party integrations with tools like Google Sheets, Microsoft Excel, Google Analytics and SurveyMonkey. For example, you can connect and export data from external sources onto your whiteboard charts.

Here’s a full list of Visme’s third-party integrations with your favorite tools.

Step 5: Collaborate with Team Members

You can invite other team members to collaborate and leave ideas on the whiteboard. Team members can tag each other, leave comments, make annotations, resolve comments and more.

Step 6: Download, Share or Present Your Whiteboard

After the session, you can share your whiteboard by generating an online link and sharing it with your team.

Or download it as a high-resolution JPEG, PNG, PDF, or HTML5 file and share it offline.

At the top of Visme’s whiteboard interface, there’s a Present icon. Just click on it and start presenting ideas and resolutions you’ve made during the meeting.

Collaborate More & Clash Less with Visme’s Whiteboard

And that’s a wrap. To recap, whiteboards accelerate creative thinking and ideation processes for teams of all sizes.

In this article, we’ve explored 20+ whiteboards for teams, each with its own unique features. You can use them to develop and organize ideas, streamline communication and drive seamless collaboration.

So don’t wait any longer. Equip your team with Visme’s online whiteboard software. Beyond its infinite canvas, you have access to a plethora of features, design elements and visual assets to elevate your team’s whiteboarding experience.

Sign up to discover the endless possibilities of Visme’s whiteboard tool.